Event Types

• Community Event: On-site events at your community
• Regional Event: Multi-community events bringing multiple properties together
• Community Outing: Off-site trips with residents from one community
• Regional Outing: Multi-community off-site experiences

Who It's For

• Select all demographics that apply to your target audience
• Options include: Families, Children, Adults, Singles, Married, Pets, Seniors
• Events can appeal to multiple demographics simultaneously

Seasons

• Choose seasons when you're planning events: Spring, Summer, Fall, Winter
• Some events work year-round and will appear regardless of season selection

Cost Information

• Internal Costs: Staff-led events using retail purchases and DIY supplies (shown in this tool)
• 3rd Party Costs: Professional vendors like caterers, DJs, instructors, and rental companies (reference only)
• Budget amounts shown are minimums based on ~75 attendees at a 300–400 home community
• Scaling Formula: Total ≈ Fixed setup costs + (Per-person cost × RSVP count) + 10% contingency

Staffing

• Most events require 1 lead coordinator plus 1-3 assistants or volunteers
• Staffing needs scale with event size and complexity

Using the Filter System

• Start with your budget: Enter the maximum amount you can spend (filters use minimum internal cost)
• Check filters that apply: Events matching ANY of your selected criteria will appear (OR logic)
• Results are ranked by best fit: Budget match weighted highest, then demographics, season, and event type
• Top 2 picks highlighted in green: Your best matches based on scoring
• More specific results? Select more filters to narrow down options
• Broader results? Increase budget or uncheck filters to see more events